Construction Bookkeeper

TITLE: Construction Bookkeeper

Under the general direction of the Construction Bookkeeping Manager, the Construction Bookkeeper provides comprehensive, timely and accurate bookkeeping, reporting, and documentation for multiple projects.

ESSENTIAL FUNCTIONS

  • Bookkeeping
  • Ability to learn and work in accounting software (Profit Builder, JONAS Premiere)
  • Enter invoices and pay applications in the accounting software in a timely manner
  • Prepare documents for bank draws
  • Print and distribute checks
  • Adhere to strict deadlines
  • Bank Reconciliations
  • Maintain records regarding Notice to Owners, Retainage, and Lien waivers
  • Prepare 1099 reports
  • Make budget changes
  • Understanding of credits & debits, job costs, trial balance, general ledger
  • Elicit approvals on invoices from the field team
  • Creating and managing spreadsheets
  • Year-End reporting
  • Manage tasks and cross-communicate using a task management program
  • Careful documentation of errors and exceptions
  • Construction Administrative Office Duties
  • Strong written and verbal communication skills
  • Create spreadsheets showing building breakdowns by unit type, square footage, addresses, floor, etc.
  • Understand and maintain certificates of insurance documentation, which includes working with subcontractors and insurance providers as needed
  • Help set up utilities for new properties
  • Scan and copy necessary paperwork
  • Serve as a back-up to answer phones
  • Maintain construction files electronically and on paper
  • Create labels for all new files
  • Filing
  • Shipping urgent documents via FEDEX
  • Credit Cards
  • Manage credit card receipts & records for the construction team
  • Organize receipts and flag transactions for review
  • Copy and file statements for each job
  • Audit credit card statements to ensure billing to the correct property
  • Coordinate authorization of approvals
  • Subcontractors
  • Check references to make final recommendation on potential subs
  • Take phone calls and send blueprint plans to potential subcontractors
  • Discuss pay applications, schedules of values, and other required documentation with subcontractors.
  • Investor Letters
  • Assist with preparing and mailing investor letters
  • Confidentiality and attention to detail are required

NON-ESSENTIAL FUNCTIONS

  • Assist Project Manager and the construction team on any other tasks that they need assistance with.

REQUIRED EDUCATION AND EXPERIENCE

5 years’ experience bookkeeping required; construction bookkeeping experience preferred;

Experience with JONAS/JONAS Premiere, Timberline, SAGE, Profit Builder preferred

PHYSICAL/MENTAL REQUIREMENTS

Developing standards; dealing with complexity; reporting research results; basic math and data entry skills including knowledge of spreadsheets and bookkeeping software; effective organizational skills and time management; attention to detail and accuracy; effective verbal, written and listening communication skills; analytical and problem solving skills; confidentiality; honesty; trustworthiness; respectfulness; flexibility; sound work ethic.

Ability to sit in a chair within an office and be able to talk on a telephone, write, work on a computer, type, walk about a 5,000 square foot office, pick up and carry files and small boxes and work a 10-key adding machine.

Return to Job List